We can offer you two options:

Option 1 Avalon Book On Line (ABOL) A Cloud Hosted bookings software program to handle your bookings, invoicing, payment processing hirer database and management reporting all in one Can be run on any internet enabled device. Visit the page most relevant to your type of business or facility. Choose from the list to the side of this page. From there you can download a product overview and price guide. There will also be short demonstrations which you can view. To arrange a demonstration or to request a call-back to discuss your specific requirements contact Roger Burfitt on 0330 900 2125 (standard UK land-line call charges) or email roger@avalonsoftware.co.uk

Option 2. Avalon Bookings Manager (ABM) Our long standing PC based system which has been supplied to over 400 customers in the UK, Australia and New Zealand . Can be run on any PC, Lap Top, or PC Network running the full Windows (tm) Operating System. Note we offer a reduced price for those with three rooms or fewer for hire. Drop us an email to request this price list - roger@avalonsoftware.co.uk

THE MAIN FEATURES OF THE bookings Software PROGRAMs INCLUDE:

• Customer Database

  The customer database forms the hub of the system stores full contact details and bookings history for the customer and this soon builds into a valuable source of information. All bookings commence by selecting or entering the customer details. This can be by the customer themselves, or by you and your bookings team if you do not require the customer on-line bookings facility to be activated.
  
  

• Bookings Diary

  The bookings diary It provides a visual display of previous, current and forward bookings. Bookings can be entered individually for single or one-off events or in block for regular bookings that can be for weeks, months, or even years ahead. Both methods provide speedy and accurate data entry. The program can distinguish between confirmed and provisional bookings.
  
  You and your team can input the bookings yourselves from booking requests submitted by your customers or taken over the telephone. Alternatively you can permit full customer on-line bookings and payment processing. The choice is yours.

  
  

• Bookings Documentation

  When the bookings have been entered your customer is sent bookings documentation by email which shows full details and, charges for the hire. The bookings documentation can incorporate your logo if required.

• Customer Invoicing

  Customer Invoices can be generated individually for single bookings or in bulk across a selected date range. The latter option is ideal for invoicing your regular hirers on a monthly or other periodic basis. Both methods of invoicing are very quick and accurate in operation. Supporting programs help you keep track of bookings not yet invoiced and invoices not paid. All invoices generated are stored indefinitely in an invoice archive file. From here it is very easy to record, payments received, methods of payment and unpaid or partially paid invoices. Reports of invoices raised, payments received and total value of payments by method of payment (e.g. Cash, Cheque, BACS, Credit, Card etc) are available on demand.

• Operational and Management Reporting

  A range of standard reports provide key information, on demand, at two levels

1. Operational Reports
   These are used to keep track of day-to-day activities such ranging from Caretaker duties to tracking overdue and unpaid invoices.

2. Management Reports

   These provide key information such as previous, current or forecast income by resource, or forecast income by hirer.

• Links to Word Processing and Spreadsheet Programs

  These links are used to generate customer documents, promotional documents and your business performance reports.

• Optional Accounts Link Module for Sage Accounts, Open Accounts and Xero Accounts

  • The Accounts link module enables the financial transactions generated in Avalon Book On Line either when monies are recorded against a booking (Cash accounting), or when an invoice is raised (Income and expenditure accounting), to be passed into your accounts system. When activated the link module eliminates the need to re-key invoices raised within Avalon Bookings Manager into your accounts system.

    You can request demonstrations of the Avalon Book On Line program via the Contact Us page